|
Helen Matthes Library Board of Director’s Meeting Minutes April 16, 2007 The regular meeting of the Helen Matthes Library Board was held April 16, 2007. The meeting opened with a recognition of the retiring board members Ann Newton and Doc Kralman. Presents were presented and cake was served. The meeting was called to order at 7:10 by President Newton. Physically present were Bob Willenborg, Jeff Weis, Ann Newton, Rod Wiethop, Doc Kralman, Gloria Bauer, Jeanna Hook and Dave Seiler. Absent was Karen Luchtefeld. Also present were Amanda Standerfer and Johnna Schultz. The board examined the Omnibus Agenda. Standerfer distributed HML media for the month. Standerfer explained how the budget is over in some areas but under in others so overall the budget is fine. Motion to approve the Omnibus Agenda made by Weis, seconded by Newton. Approved with a roll call vote. The board examined this month’s bills. There was a question about the Ameren electricity bill. It has not arrived yet. Motion made by Willenborg and seconded by Kralman to approve the bills. All voted yes with a roll call vote. Nominations for officers for FY 2008 were made. Ann Newton proposes Jeff Weis for President, David Seiler as Secretary/VP and Bob Willenborg as Treasurer. Bauer motion, Hook second the nominations. All voted aye on the nominations. The slate will be voted on next month. Standerfer suggests that we revise the card registration policy. We are no longer going to sell the $25.00 non-borrower computer use only and guest pass card. A motion was made by Weis and seconded by Newton to revise the card registration policy. All voted aye. Standerfer suggests that we revise the fee for use of the meeting room. She suggests that the library eliminate the fee for non-profit groups. A motion was made by Wiethop and seconded by Weis to approve the revised meeting room policy. All voted aye. Schultz asked for us to consider the interlibrary loan usage. We have had a 70% increase in usage in the last year. Standerfer asks the board if we would like to reduce the book budget in order to fund a new position to process the ILL books. Willenborg suggests that we look at the budget surplus that we have due to some personnel changes. A motion was made by Willenborg and seconded by Bauer to approved the proposed ILL position with no changes to the FY 2008 budget. All voted aye. There was a discussion about the appointment of new board members. Jeff Weis agreed to contact city officials after the election. HML board members agreed to contact prospective board members. Standerfer suggested that new board members be mentored. Standerfer explained how we have some speakers at upcoming board meetings. There was a discussion about the HML long range plan and mission and vision statements. Board members should review them and comment appropriately. Standerfer presented the proposed logos that are currently being voted on by the public. There was a discussion about the upcoming elections. There was a discussion about the potential purchase of property. There was a discussion about the possible other library locations. President Newton asked for a motion to adjourn at 8:17. The motion was made by Willenborg and seconded by Bauer. All voted aye. Submitted by, |