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Helen Matthes Library Board of Director’s Meeting Minutes July 16, 2007 The board met from 6:05 to 7:15 with Beth Westjohn, CPA who owns the accounting firm of E.R.Westjohn and is presently the accountant for the Helen Matthes Library. Beth explained to the board how, what and why she reports the financials of the library to the Board of Directors. The regular meeting of the Helen Matthes Library Board was held July 16, 2007. The meeting was called to order at 7:20 by Vice President/Secretary David Seiler. Roll call was taken and physically present were Dana Keller, Rod Wiethop, David Seiler, Gloria Bauer, Ellen Welton. Absent members were Jeff Weis, Bob Willenborg, Karen Luchtefeld, and Jeanna Hook. Also present were Amanda Standerfer Library Director, Johnna Schultz Operations Director, and Megan Anderson-Hamond of the Effingham Daily News. The board examined the Omnibus Agenda, Bauer moved that the Omnibus Agenda be accepted and Keller seconded. The motion carried with all voting aye in a roll call vote. The board examined the bills for July. Bauer made a motion that the bills for July be approved, Wiethop seconded the motion. The motion was carried with all voting aye in a roll call vote. Wiethop made a motion to approve the permanent transfer of funds from the Library Fund to the Building Donation Fund and from The Building Donation Fund to the Effingham County Community Foundation – Library Building Fund. The motion was seconded by Welton with a roll call vote, all voting aye and passing the motion. Wiethop made a motion to approve temporary transfer of funds from the Working Cash Fund to the Library Fund, which is to be repaid when tax money is received. Bauer seconded the motion, the motion was carried with all voting aye. DISCUSSION ITEMS: The board discussed revisions to be made to the Library Policy Manual. The board reviewed and discussion on the job description of a board member and evaluation, we will vote on the implementation of these items at the August board meeting. David Seiler volunteered to review and update the Disaster Plan. Long Range Plan goals were discussed. The composition of a board member was investigated and Standerfer reported that there is no age limit for a youth board member. The board discussed the agenda for the Mayor and Council visit on July 17th. We discussed and decided to join the Co-op for the Energy/Power group in Effingham. Bauer made a motion to go into Executive Session at 8:34 to discuss personnel issues. Wiethop seconded and the motion carried with all voted aye. Back to regular session at 8:45. Welton made a motion to adjourn, Keller seconded and all voted aye. Respectively submitted,
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