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Helen Matthes Library Board of Director’s Meeting Minutes May 21, 2007 The regular meeting of the Helen Matthes Library Board was held May 21, 2007. The meeting was called to order at 7:00 by Acting President David Seiler. Physically present were David Seiler, Gloria Bauer, Karen Luchtefeld, Rod Wiethop, and Jeanna Hook. Absent were Jeff Weis and Bob Willenborg. Also present were Amanda Standerfer, Johnna Schultz, Sarah Forbes and Cindy Brown (both left after the logo adoption). The Board heard a presentation from Sarah Forbes and Cindy Brown about the library’s new logo. The Board thanked Sarah for coordinating the library’s logo contest and Cindy for her work on the logo. Bauer moved and Hook seconded to adopt the logo. The motion carried with all voting aye. The board examined the Omnibus Agenda. Standerfer distributed HML media for the month. Luchtefeld moved that the Omnibus Agenda be accepted and Wiethop seconded. The motion carried with all voting aye in a roll call vote. The board examined left over bills from April that were to be credited against FY 2007’s budget. Bauer mad a motion that the bills be accepted and Hook seconded. All voted aye in a roll call vote. The board examined the May bills. Luchtefeld moved that the bills be accepted and Bauer seconded. All voted aye in a roll call vote. The board examined the FY 2007 Illinois Public Library Annual Report. This report is filed annually with the Rolling Prairie Library System, Illinois State Library, and University of Illinois Library Research Center. Bauer moved and Wiethop seconded that we accept this year’s annual report. The motion passed with all voting aye. The board examined a memo presented by Standerfer regarding the non-resident library cards. Each year the library must decide if we are going to participate in the non-resident program by selling non-resident cards and we must review the formula to set the fee. Standerfer recommended that we participate in the program and that the fee be set at $63. Luchtefeld moved that we accept these recommendations and Hook seconded. The motion passed with all voting aye. The board reviewed the slate of candidates nominated for officers for FY 2008. Luchtefeld moved that the nominations be accepted and that Weis become President, Seiler become Vice President/Secretary, and Willenborg remain Treasurer. Wiethop seconded the motions. The motion passed with all voting aye. Standerfer presented a memo from the IRS that increased the mileage reimbursement rate to 48.5-cents. The library typically has the same reimbursement rate as the IRS. Hook moved and Wiethop seconded to increase the library’s rate to match that of the IRS. The motion passed with all voting aye. There was a discussion about possibly changing summer meeting dates to the afternoon. Since two board officers were absent from the meeting, the issue was tabled until the June meeting. The Board discussed the library’s vision, mission, and values for the long-range planning process. While these statements will be confirmed when the final long-range plan is accepted, the Board did accept the following statements: Vision Statement: A library that is a community resource and cultural hub committed to lifelong learning. Mission Statement: The Helen Matthes Library seeks to empower the community through materials promoting lifelong learning, access to technology, providing current and accurate information and encouraging reading. Values: Culture, Resources, Technology The board also reviewed a schedule of activities that will go towards completing the long-range plan. The board discussed hosting a luncheon for Effingham’s new elected officials. Standerfer will work on these plans. Hook moved and Wiethop seconded to move into executive session to discuss property and personnel pursuant to sections 2(c)(1) and 2(c)(5) of the Open Meetings Act. The motion carried with all voting aye. Upon returning from executive session, Selier moved and Hook seconded to adjourn the meeting. The motion carried with all voting aye. Respectfully submitted, |