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Helen Matthes Library Board of Directors Meeting Minutes November 15, 2007 The regular meeting of the Helen Matthes Library Board of Directors was held November 15, 2008. Due to Family Reading Night activities, the meeting was held in the basement meeting room. Physically present for the roll call were members Bob Willenborg, Gloria Bauer, Jeanna Hook, Jeff Weis and David Seiler. Absent were Karen Luchtefeld, Dana Keller and Ellen Welton. Library Director Amanda Standerfer, Greg Sapp of WXEF radio and Donna Riley-Gordon of the EDN were also in attendance. The meeting opened with a press conference beginning at 6:35 pm. Board president Weis announced that HML is asking the Effingham City Council to approve seeking a .12% per $100 EAV increase in property tax rate on a referendum in the upcoming election. Furthermore, Weis announced that HML is currently negotiating for an alternate site. Sapp asks if the purchase is contingent on passage. Weis says most likely. Standerfer explains that HML has need for more operating funds in its current location as well. Standerfer adds that more information will be available at the next City Council meeting. Member Willenborg states that this project will provide bang for the buck for the taxpayers. Gordon asks about the public’s desire regarding location. Standerfer explains that recent surveys conducted by the library have shown a desire to keep the library in a central location and that this plan reflects that desire. The regular meeting was called to order at 6:50. No public comment was made. The omnibus agenda was considered. Corrections to the minutes were as follows: Hook was absent. Typo in the word “leadership”…Bauer made the motion to approve the omnibus agenda with the noted corrections. Second was made by Willenborg. Willenborg-yes, Bauer-yes, Hook-yes, Weis-yes, Seiler-yes. Motion carries. The bills for November were considered. There were questions about liability insurance and Midwest Tape. Willenborg made the motion to approve the bills. Second was made by Bauer. Willenborg-yes, Bauer-yes, Hook-yes, Weis-yes, Seiler-yes. Motion carries. A motion to move to executive session at 7:00 to discuss property and personnel issues pursuant to sections 2(c)(1) and 2(c)(5) of the Open Meetings Act made by Willenborg, and seconded by Hook. All present voted aye. The Board returns to regular session. There is a discussion about the laminating fee. Willenborg makes the motion to adjust the fee to $1.00 per foot, Weis seconded. Willenborg-yes, Bauer-yes, Hook-yes, Weis-yes, Seiler-yes. Motion carries There is a discussion of the liability and workers comp insurance premiums. Seiler makes the motion to approve to continue to participate in the City’s liability and workers comp insurance, second by Bauer. Willenborg-yes, Bauer-yes, Hook-yes, Weis-yes, Seiler-yes. Motion carries There is a discussion about the levy for FY 2009. It is reported that the EAV is down $4,000,000 due to less coming from the Enterprise Zone. Motion to approve the levy is made by Weis, 2nd made by Willenborg. Willenborg-yes, Bauer-yes, Hook-yes, Weis-yes, Seiler-yes. Motion carries There is discussion for the need of a meeting set for Monday November 26 at 6:00 pm. Motion made by Willenborg, 2nd by Seiler. All present voted aye. Standerfer will contact members when the PR information arrives. There is a discussion of the need to move the December meeting to December 10. Motion made by Willenborg, 2nd by Weis. All present voted aye. There is a discussion of the need to certify the referendum question that will be on the ballot. Motion made by Willenborg, 2nd by Bauer. All present voted aye. There is a discussion about hiring APACE engineering firm on contract for possible conceptual design work on a new building. Motion made by Willenborg, 2nd by Bauer. All present voted aye. There is a discussion of the option for the city to purchase the library property north of town. Motion to approve the option made by Willenborg, 2nd by Seiler. All present voted aye. Standerfer reminds the board of the “give or get” policy and gives an update on the Annual Giving Campaign. Weis asks for a motion to adjourn at 8:00 pm. Motion made by Seiler, 2nd by Bauer. All present voted aye. Respectfully submitted by, |