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Helen Matthes Library
Board of Directors Meeting Minutes The regular meeting of the Helen Matthes Library Board of Directors was called to order at 7:04. Board members physically present included: Jeff Weis, President; Dave Seiler, Vice President/Secretary, Dana Keller; Gloria Bauer; and Rod Wiethop. Members not present included: Ellen Welton, Jeanna Hook, Bob Willenborg, and Karen Luchtefeld. Library staff members present included Johnna Schultz and Amanda Standerfer. There was no public comment. Due to a lack of quorum the Omnibus Agenda was passed over. The board discussed next year’s levy request. Standerfer proposes a 5% increase in the levy over last year. Standerfer reported to the board that there has been a change in Illinois law that allows district libraries to levy for working cash on a yearly basis. If we were a district library it would add $100,000 to the HML budget each year. There was a discussion about what qualifies for the liability levy. There will be a vote by the board next month. Standerfer explains what is expected of the board members for the Annual Giving campaign. Each member will be given a packet of materials to stuff, seal and stamp. We are going to mail 1300 requests which is about double what we sent last year. We are using a bigger list from about 4 years ago. We have just recently mailed a return on investment pamphlet. The board had a discussion about increasing the laminating fee. Currently it is $1.00 for the first foot and .50 for each additional foot. The recommendation is to raise the price to $1.00 a foot. The Board will vote on this at the next meeting. Standerfer reports on a letter from the Effingham County Foundation about the establishment of the $5,000 building fund. An additional donation of $1,000 was made to make the total of $6,000. Standerfer reports on the rates of investment available for the investment of the library funds. Standerfer will make this an action item for next month. Bauer enters the meeting at 7:35. The quorum requirement is met. The board is directed to address the Omnibus Agenda. Standerfer explains that due to the staff changes there is a need for someone to head the GLUE (Growing Leadership to Unify Effingham) Institute grant. Standerfer offers to head the institute on top of her other duties and the Board agrees to allow her to take this position as a contractual employee. Bauer moved that the Omnibus Agenda be approved, and Keller seconded. All present voted aye with a roll call vote. There was a discussion of the bills for October. Standerfer explains some of the expenditures. Bauer made a motion to approve and Wiethop seconded. All present voted Aye with a roll call vote. There was a discussion of the levy, specifically the building and maintenance back door referendum. Weis made motion to approve the building and maintenance ordinance, and Bauer seconded. All present voted Aye. A motion to move to executive session to discuss property and personnel issues pursuant to sections 2(c)(1) and 2(c)(5) of the Open Meetings Act made at 7:45 made by Seiler, and seconded by Keller. All present voted aye. A motion to adjourn was made at 9:23 by Bauer, seconded by Keller, All aye. Respectfully submitted by, |