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Helen Matthes Library Board of Director’s Meeting Minutes February 25, 2008 The regular meeting of the Helen Matthes Library Board of Directors was held February 25, 2008. Physically present were: Jeanna Hook, Dana Keller, Rod Wiethop, Karen Luchtefeld, Gloria Bauer, Jeff Weis and Dave Seiler. Absent were: Ellen Welton and Bob Willenborg. Staff present were: Amanda Standerfer and Johnna Schultz. No members of the press or public present. The meeting was called to order at 7:07 by President Weis. Weis commends the Effingham Daily News for its support of the referendum. Members were directed to review the Omnibus Agenda. Standerfer pointed out that HML is on track to have 100,000 items checked out this year. January was a huge usage month. Hook made a motion to approve the Omnibus Agenda. The motion was seconded by Keller. All members present voted aye. Members were directed to review the bills for February. Seiler made a motion to approve the bills. The motion was seconded by Bauer. All members present voted aye. Weis asked for a motion to move to Executive Session to discuss property and personnel issues pursuant to sections 2(c)(1) and 2(c)(5) of the Open Meetings Act. Luchtefeld made the motion to move to Executive Session. The motion was seconded by Hook. No dissent. The board was asked to review the member’s names and addresses that are to be turned in to the County Clerk for the statement of economic interest. Motion made by Bauer and seconded by Luchtefeld. No dissent. There was a discussion about HML board members terms that are coming due. The board reviewed the options to buy the properties surrounding the current library property. The option price for the Jones property is $1,000 for 12 months. The option price for the Schaefer property is $1,000 for 3 months. Motion made by Bauer and seconded by Luchtefeld. All present voted aye. Standerfer explained to the board that the accounting fee from Westjohn accounting services was being increased to $575.00 a month. Motion made by Luchtefeld and seconded by Keller. All present voted aye. Standerfer asks for permission to close the library on April 25 for the GLUE institute. Motion to approve this closure made by Luchtefeld and seconded by Keller. No dissent. Standerfer asked for the board to form a Building Advisory Committee and which board members would be interested in participating. Standerfer indicated that Willenborg has already volunteered. Bauer additionally volunteered. Seiler made the motion to form the new committee. Motion seconded by Luchtefeld. No dissent. Standerfer asks if the board desires to put health insurance out for bid. We have had Unicare for four years. The board decides to wait until the latter part of 2008 before going out for bids as there will be a few new employees by then. Standerfer directs the board to review a draft budget and asks for comments. The board directs Standerfer to keep the book budget the same as last year. Standerfer says that she is still in the process of obtaining a credit card for the library. Standerfer reminds the board that the next board meeting will be March 10, 2008. It will begin with a public meeting at 6:00 pm, followed by the regular meeting. Karen Luchtefeld reports on an upcoming visit to Effingham by artist Matt Lamb on May 15-16, 2008. Weis asks for a motion to adjourn. Seiler makes the motion, seconded by Bauer. No dissent. Meeting adjourned at 9:37. Submitted by, |