|
Helen Matthes Library Board of Directors Meeting Minutes January 28, 2008 The regular meeting of the Helen Matthes Board of Directors was held January 28, 2008. The meeting was called to order by President Weis at approximately 7:05 pm. In attendance were Weis, Willenborg, Keller, Hook, Luchtefeld, Seiler, Welton and Bauer. Absent was Wiethop. In attendance from the library staff: Standerfer and Schultz. No public was present thus no public comment. The board is directed by Weis to look over the Omnibus Agenda. Standerfer comments that HML should be getting another disbursement from the County Treasurer. Motion to approve the agenda made by Hook and seconded by Bauer. All present voted aye. None voted nay. The board is directed by Weis to examine the bills for January. Motion to approve the bills made by Seiler and seconded by Willenborg. All present voted aye. None voted nay. Weis directed the board to examine the action item regarding a change in Library Policy that adjusts the number of items allowed for checkout. Motion to approve the change made by Bauer and seconded by Keller. All aye, no dissent. Next, the board discussed items regarding the ongoing referendum campaign. Among the activities: *Run radio advertisements *Pass out informational cards at the post office *Board representatives were scheduled to speak at the First Friday luncheon and with Unit 40 teachers *Saturday would be book sale day as well as spa day at HML *Flyers supporting the referendum would be stuffed into grocery bags at Krogers and IGA *More signs were available for distribution *Board members are encouraged to make phone calls to potential supporters urging them to get out and vote *A full page newspaper ad will be running shortly in support of the referendum Standerfer asks: If the referendum passes, what happens the next day? When should we expand hours? After a brief discussion, Keller suggests that the library use the upcoming Leap Day (February 29) to “leap ahead” with our expanded hours. The consensus of the board is to use this idea. Standerfer informs the board that they will have several budget decisions to make at the February meeting to be held on February 25, 2008. Standerfer informs the board that the GLUE Institute is open to HML Board members. Standerfer asks the board’s opinion about the HML staff obtaining a credit card? Willenborg suggests getting a “P-card” instead. Weis suggests that the HML board policy should state that the card would only be used for library business. Standerfer said she would look into the options and get back to the board at next month’s meeting. Weis asks for a motion to move to executive session to discuss property and personnel issues pursuant to sections 2(c)(1) and 2(c)(5) of the Open Meetings Act. Motion made by Luchtefeld and seconded by Seiler. All aye, no dissent. Weis asks for a motion to approve the option documents with the stated corrections. Motion made by Willenborg and seconded by Bauer. All present voted aye. None voted nay. Weis asks for a motion to adjourn. Motion made by Willenborg and seconded by Seiler. All aye, no dissent. Respectfully submitted, |