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Helen Matthes Library Board of Directors Meeting Minutes February 23, 2009
The regular meeting of the Helen Matthes Board of Directors was held February 23, 2009. Members physically present to roll call were Seiler, Weis, Bauer, Keller, Wiethop, Willenborg, Welton, Luchtefeld. Library staff present was Director Jeanne Hamilton. Representatives from the city of Effingham present were Mayor Lange, Stephens, Flach and Hortenstine. Weis called the meeting to order at approximately 7:00 pm. There was no public comment. Weis asked for motion to move to executive session discuss property and personnel issues pursuant to sections 2(c)(1) and 2(c)(5) of the Open Meetings Act. Motion made by Luchtefeld and seconded by Welton. All aye, no dissent. Regular session resumes about 9:05, board member Latta entered during executive session and city representatives left during executive session. The board reviews the omnibus agenda--little discussion. Motion made by Willenborg to approve the omnibus agenda. Second made by Latta. Seiler-yes, Latta-yes, Wiethop-yes, Willenborg-yes, Luchtefeld-yes, Keller-yes, Welton-yes, Bauer-yes, Weis-yes. Motion carries. The board reviews the bills for the month—little discussion. Motion made by Welton and seconded by Bauer. Seiler-yes, Latta-yes, Wiethop-yes, Willenborg-yes, Luchtefeld-yes, Keller-yes, Welton-yes, Bauer-yes, Weis-yes. Motion carries. The budget is tabled until next month. May asks for a motion to approve the Worknet Partner agreement as presented. Motion made by Willenborg and seconded by Bauer. All aye, no dissent. The board discusses the consultant agreement being proposed. It is decided to offer the rate of $40.00 hour and reassess the situation again in a few months. Motion to approve made by Bauer and seconded by Willenborg. Seiler-yes, Latta-yes, Wiethop-yes, Willenborg-yes, Luchtefeld-yes, Keller-yes, Welton-yes, Bauer-yes, Weis-yes. Motion carries. The board is informed that the longtime library CPA, Beth Westjohn, is moving. There is a discussion about how to proceed and it is decided that director May should seek bids on this service. May asks about the sense of the board on our fine exempt patron list. The board directs her to use her best judgment. May explains the non-patron card will jump from about $65 to about $120 when the tax rate kicks in. There is a fear of big drop. May proposes offering six month library cards to help alleviate the burden. May explains that the fiber optic prices gathered to work with RFID are still quite high. The board discusses possible new members to replace the outgoing members. Motion to adjourn made by Willenborg and seconded by Welton, all aye. Respectfully Submitted by, Dave Seiler Secretary |