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Helen Matthes Library
Helen Matthes Library Board of Director’s Meeting Minutes July 20, 2009 The regular meeting of the Helen Matthes Board of Directors was held on July 20, 2009. The meeting was called to order at 7:03 p.m. by President Bauer. Board members physically present for roll call were Gloria Bauer, Charlie Bovard, Rachael Fearday, Dana Keller, Karen Luchtefeld, and Rod Wiethop as well as Director Jeanne Hamilton. Those absent were Bob Willenborg, Ellen Welton, and John Latta. Also present was Effingham Daily News reporter Angie Faller. During public comment board members learned that Kluthe will get the next building expansion in October. Also, Karen Kull and another representative from Lakeland’s Kluthe Center want to help students at Helen Matthes Library and have offered to give our library some of their reference books. After answering a few questions about the Omnibus Agenda a motion was made by Luchtefeld and seconded by Wiethop to accept it. All were in favor. Brett Seagle provided us with a couple of different ways to display our register. One format used a single sheet of paper while the second one took up four pages. The board agreed to use the shorter version as it better supports our ‘go green’ theme by saving paper!! There were no questions concerning those bills, so Bauer moved to allow them; Keller seconded that motion. Gloria Bauer- Yes, Charlie Bovard-Yes, Rachael Fearday-Yes, Dana Keller-Yes, Karen Luchtefeld-Yes, and Rod Wiethop-Yes. At 7:15 p.m. Bauer asked for a motion to move into executive session to discuss property and personnel issues pursuant to sections 2(c)(1) and 2(c)(5) of the Open Meetings Act. This motion was made by Luchtefeld and seconded by Bovard. At 7:35 p.m. a motion was made by Bauer and seconded by Fearday to leave executive session. All were in favor. A motion was made by Luchtefeld and seconded by Bauer to transfer money from Working Cash to Library Fund. ‘Ayes’ were heard by all. Revisions to the library policies for the Per Capita Grant included first time offenders visiting porn sites on library computers would lose privileges for one month…a second offense would remove them permanently. Brandy requested stricter violations for this offense. Any filters used would inhibit some research sites needed by other patrons. Also, a volunteer policy and information services section have been added as well. After some discussion Bauer moved to accept these revisions, and Wiethop seconded it. All members agreed. May reported there was little change to the personnel policies. Added in were workman’s compensation, holidays, and the blood-borne pathogens sections. She adapted this after viewing the city’s personnel policy. The board agreed to let her have the necessary authority to change dates for certain holidays, etc. A motion made by Luchtefeld and seconded by Fearday passed with all in favor of said revisions. All members said ‘aye’ after hearing a motion made by Luchtefeld (and seconded by Wiethop) to approve the revisions to the library organizational chart. Other discussion items included letting members know that RFID is ‘remoting’ into our system on Thursday at noon if any are interested in attending. All were encouraged by Luchtefeld to play golf for FISH on Wednesday. At 8 p.m. Bauer moved to adjourn our meeting; this was seconded by Luchtefeld. Everyone was in favor. Respectfully submitted by Dana Keller, secretary
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