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Helen Matthes Library Board of Directors Meeting Minutes March 16, 2009
The regular meeting of the Helen Matthes Board of Directors was held March 16, 2009. The meeting was called to order at 7:03 pm by President Weis. Members physically present to roll call were Weis, Luchtefeld, Welton, Bauer, Wiethop, Latta and Seiler. Absent were Willenborg and Keller. Staff present was Director May. There was no public comment.
The board considered the Omnibus Agenda. Luchtefeld made a motion to approve and seconded by Latta. Luchtefeld-yes, Weis-yes, Welton-yes, Bauer-yes, Wiethop-yes, Latta-yes, Seiler-yes.
The board considered the March bills. Luchtefeld made a motion to approve and seconded by Latta. Luchtefeld-yes, Weis-yes, Welton-yes, Bauer-yes, Wiethop-yes, Latta-yes, Seiler-yes.
Weis asked for motion to move to executive session discuss property and personnel issues pursuant to sections 2(c)(1) and 2(c)(5) of the Open Meetings Act.. Motion made by Luchtefeld and seconded by Welton. All present voted aye.
Regular session resumes about 7:55 pm. Angie Faller of the EDN entered at 7:55 pm. There was a discussion of the HML budget. May explains the changes. Weis asks about when the RFID system needs to be committed to. The sense of the board is to leave the RFID project in the budget but let the next board vote on it.
There was a discussion about what HML would do with the money budgeted for RFID if we choose to not spend it on RFID. May will look into the issue and report back to the board. Seiler made a motion to approve the budget and Bauer seconded. Luchtefeld-yes, Weis-yes, Welton-yes, Bauer-yes, Wiethop-yes, Latta-yes, Seiler-yes.
There was a discussion of the non-resident user fee. Based on the increase in the property tax rate, May recommends that the new non-resident user fee be set at $115. Motion to approve the increase made by Bauer and seconded by Wiethop. Luchtefeld-yes, Weis-yes, Welton-yes, Bauer-yes, Wiethop-yes, Latta-yes, Seiler-yes.
May explains that the Special Reserve Fund cap was originally set at $500,000. May proposes raising the cap to $1,000,000. Motion made by Welton and seconded by Bauer. All present voted aye.
There was a discussion about accounting proposals. A motion was made by Luchtefeld and seconded by Seiler to accept the proposal of Seagle Accounting. All present voted aye.
May asks if the board wants to get bids for health insurance. Motion to direct May to get bids was made by Bauer and seconded by Latta. All present voted aye.
There was a brief discussion about the fence on the north side of the property. No action taken.
Luchtefeld made a motion to adjourn. Second made by Welton. All aye.
Respectfully Submitted by,
Dave Seiler Secretary
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