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Helen Matthes Library Board of Directors Meeting Minutes May 18, 2009 The regular meeting of the Helen Matthes Board of Directors was held May 18, 2009. The meeting was called to order at 7:01 p.m. by President Bauer. We welcomed our new board members Rachael Fearday and Charlie Bovard. Board members physically present for roll call were Gloria Bauer, Rachael Fearday, Dana Keller, Charlie Bovard, Karen Luchtefeld, John Latta, and Ellen Welton. Staff present was Director Jeanne Hamilton. Those absent were Bob Willenborg and Rod Wiethop. There was no public comment. The board considered the Omnibus Agenda. One correction to the April Board Meeting minutes was that Welton was absent rather than present for that meeting. May reported that she will be going to the Small Public Library Institute. The ALAC approved a grant for her to go. The progress report showed that the library surpassed its long-range goal by 22% with 119,928 items circulated. Another long-range goal was to provide at least 10 programs; 20 adult programs alone were held! Mentors were assigned to help our newest members with questions; Welton will be Fearday’s, while Wiethop will assist Bovard. Welton made a motion to approve the agenda seconded by Latta. Bauer-yes, Fearday-yes, Keller-yes, Bovard-yes, Luchtefeld-yes, Latta-yes, and Welton-yes. Before looking at the April and May bills May mentioned that they will have a different set up as Brett Seagle is replacing Beth Westjohn. There were no questions concerning those bills, so Luchtefeld moved to allow them; Bauer seconded that motion. Bauer-yes, Fearday-yes, Keller-yes, Bovard-yes, Luchtefeld-yes, Latta-yes, and Welton-yes. At 7:18 p.m. Bauer asked for a motion to move into executive session to discuss property and personnel pursuant to sections 2(c)(1) and 2(c)(5) of the Open Meetings Act. This motion was made by Luchtefeld and seconded by Welton. A motion made at 7:50 p.m. by Welton to leave executive session was seconded by Luchtefeld. All members were in favor. Any library board members that are willing to help with the Summer Reading Program can e-mail Shirley. Jeanne presented the completed Illinois Public Library Annual Report (IPLAR). Bauer and Keller signed the copy to be sent to the State Library. A motion was made by Welton to approve the review and report for Ch. 8 and was seconded by Latta. There were no questions, and all were in favor. In other discussion items May told us that the Annual Per Capita Grant Requirements standards are becoming more strict. (The per capita grant awards approximately $1.25 for each resident the library serves.) Also, by 2011 the library must have an environmental plan in place for ways to save on lights, energy, etc. Luchtefeld suggested talking with the Health Department or hospital for any successful ideas they may have used. In a recent poll 25% of the library patrons would pay their fines with a credit card while 75% wouldn’t. 54% would use a debit card, and 46% wouldn’t. We don’t make very much on fines. A terminal would cost $440 (a one-time fee) to collect fines in the above manner. May felt this was not something worthwhile to invest in as not enough people ask about it. The average fine is less than a dollar. We have no money in Illinois Funds Changes. The Genealogical Society’s microfilm reader is on the blink. Originally we paid for half and them the other. As they use library space for free we shouldn’t be required to help them pay for any repairs. Members were reminded that we have mailboxes with our names on them at the Information Desk. We may on occasion get mail in those, so check when you’re in. The Effingham Senior Services Center is having a spelling bee on June 4th at one in the afternoon. Bauer said she’d help out. A motion was made by Luchtefeld and seconded by Welton to adjourn at 8:24 p.m. All were in favor. Respectfully submitted by Dana Keller, secretary
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