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Helen Matthes Library
Helen Matthes Library Board of Director’s Meeting Minutes September 21, 2009 The meeting of the Helen Matthes Board of Directors was held on September 21, 2009. At 6:33 p.m.-prior to the start of our actual meeting-Scott Kabbes and Matt Hirtzel joined us and spoke as part of the committee for a change in the form of government. At the present, Effingham’s form of government is a commission type; they’re proposing a council-manager form of government. After explaining what this meant and what it involved a petition was passed around for anyone wishing to sign it. Following that Brandy Niccum and Esther Gilley gave their presentation about the success of this past summer’s reading program. The regular meeting was called to order at 7:22 p.m. by President Gloria Bauer with roll call showing that board members physically present to roll call were Gloria Bauer, Charlie Bovard, Dana Keller, John Latta, and Karen Luchtefeld as well as Director Jeanne Hamilton. Those absent were Rachael Fearday, Ellen Welton, Rod Wiethop, and Bob Willenborg. Also present from the Effingham Daily News was Samantha Newburn as well as City Council member Karen Flack and economic consultant Hank Stephens. At 7:25 p.m. it was moved by Bauer and seconded by Luchtefeld to go into executive session to discuss property and personnel issues pursuant to sections 2(c)(1) and 2(c)(5) of the Open Meetings Act. All members were in favor. A motion was made by Luchtefeld and seconded by Keller to return to regular session. As there was no public comment we looked over the Omnibus Agenda. Luchtefeld moved to accept it and Bauer seconded it. All agreed. For the September bills May noted that the check to her was a reimbursement for a laptop purchase. The library credit card cannot be used so she purchased the computer for library use. Thumb drives were also bought for patrons’ usage. She wasn’t concerned with viruses infecting library computers as after each log in the computer ‘wipes out’; this clears the system and makes it tough to become infected. It was moved by Bauer and seconded by Bovard to approve the bills. All members were in agreement. On action items the Per Capita Grant provides funding for operations. It was moved by Bauer and seconded by Luchtefeld to approve this. Also Luchtefeld moved and Bauer seconded a motion to pass the Building and Maintenance Levy Ordinance as is done yearly. This provides a .02% tax levy. Each member said “Aye” to both of these items. In discussion items we were told the FY10 levy amount may change after May has heard from Rick Goeckner. We will need to base next year’s budget on this amount which will be discussed at our next meeting. At 8:15 p.m. Luchtefeld moved and Bovard seconded to adjourn. All were in favor.
Respectfully submitted by Dana Keller, secretary
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