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Helen Matthes Library Board of Director’s Meeting Minutes January 25, 2010 The meeting of the Helen Matthes Board of Directors was called to order on January 25, 2010 at 7:03 p.m. by President Gloria Bauer with roll call showing that board members physically present were Gloria Bauer, Rod Wiethop, Charlie Bovard, Dana Keller, Ellen Welton, and Karen Luchtefeld as well as Director Jeanne Hamilton. Those absent were Bob Willenborg, Rachael Fearday, and John Latta. There was no public comment. We had some discussion while looking at the Omnibus Agenda. While looking at the 2009 financial reports for the ECCF accounts it was decided we will keep the money until it reaches $200,000 and live off the interest. One donation received through it went to the building fund. A job description will be prepared for Shirley’s job; she currently plans on staying into spring. There were 11 monitors purchased as well. A motion was made by Bauer and seconded by Keller to approve the Omnibus Agenda. All were in favor. The bills for December and January were reviewed. Following this Bauer made a motion, which was seconded by Wiethop, to approved these bills; this was met with a chorus of ayes. At 7:14 p.m. Luchtefeld motioned to move into Executive Session to discuss property and personnel issues pursuant to sections 2(c)(1) and 2(c)(5) of the Open Meetings Act; Bauer seconded the motion and all members were in agreement. At 8:40 p.m. we moved out of Executive Session following Luchtefeld’s motion (which was seconded by Bovard) since all were in agreement. Upon our return to regular session Welton moved to approve the new IRS mileage reimbursement rate. Luchtefeld seconded this, and all members said aye. The list of board members will be submitted to the County Clerk who will send letters to them by mail with their statement of economic interest. Bauer motioned to approve the list. This was then seconded by Wiethop Bauer motioned to approve the FOIA (Freedom of Information Act) policy. This was then seconded by Wiethop...all members were in agreement. Some laws have changed; the one in charge is Hamilton who takes online training. Hamilton was approved as the Open Meetings Act Officer after Bauer made a motion for this, Keller seconded it, and board members all agreed. Board members approved the hiring of Johnson Roberts Associates as the library’s architectural firm following the motion by Luchtefeld which was seconded by Wiethop. Hamiliton will contact them. When we hear from the city we will give the contract. At 8:58 p.m. Bauer motioned to adjourn. This motion was seconded by Keller and all were in favor. Respectfully submitted by Dana Keller, secretary
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